Cary Lifestyle Market Sponsor Information

Cary Lifestyle Market Sponsor Information


VENUE INFORMATION

Koka Booth Amphitheatre

8003 Regency Pkwy

Cary, NC 27518

ONSITE CONTACT

Mackenzie Neel

mneel@lifetimefitness.com

210-912-5892

Schedule of Events

FRIDAY, May 12

12 p.m. – 5 p.m. Advance Lifestyle Market load-in

SATURDAY, May 13

5 a.m. – 7 a.m. Lifestyle Market load-in

8 a.m. – 12 p.m. Lifestyle Market open

1 p.m. – 3 p.m. Lifestyle Market load-out

Load-In Information

Activation Shipments to Koka Booth Amphitheatre:

  • Shipping Window: May 1-13th
  • Receiving Hours: M-F, 9:30 a.m. – 4:30 p.m.
  • Shipping Address:
  1. Koka Booth Amphitheatre
  2. Michael Culligan, 919-610-9904 (must be on all shipping labels)
  3. Attn: Gildan EDS- Your vendor name
  4. 8003 Regency Pkwy
  5. Cary, NC 27518
  • Delivery Instructions: All materials shipped to the venue will be delivered to your activation area by 12 p.m. on Friday. *Note: overnight security will be present on site.

Vehicle Unload

Please pull to the front of the venue to unload. Vendors must supply their own handcarts if needed- direct vehicle access to your space is not available. Once unloaded, find a parking spot in the designated parking lot. Parking is not permitted in the loading area/front of the venue. Unloading passes must be placed in view within the vehicle at all times.

Load-Out Information

Vehicle Load-Out

The area at the front of the venue will be available to vendors beginning at 1 p.m. Vendors will be permitted to pull into the area once all materials are packaged and placed at the curbside.

Ship-Out

  • Shipping Window: May 15-17th
  • Shipping Hours: M-F, 9:30 a.m. – 4:30 p.m.
  • Shipping Address:
  1. Koka Booth Amphitheatre
  2. 8003 Regency Pkwy
  3. Cary, NC 27518
  • Venue Shipping Contact: Michael Culligan, 919-610-9904
  • Ship-Out Instructions: Vendors must package and label all items for ship-out. On-site printing services will not be available. Vendors must communicate with the venue on ship-out process as well as provide a pick-up date and time.

Series Items

Any series items needing to be transferred to another event for you, will need to be arranged and approved prior to the event. All items must be labeled with the vendor name and clearly confirmed with Mackenzie prior to leaving the event. Life Time will not be responsible for any items not confirmed for transfer.

Additional Event Details

EXPECTED ATTENDANCE

2,400

PARKING

Parking is free of charge. A map of the load-in process will be provided to all prior to the event.

WIFI

Wifi is not available at this venue. Please make arrangements if your activation requires internet access.

TRASH

Trash and recycling bins will be placed around the Lifestyle Market. If your activation requires a dedicated bin or frequent trash removal, please let us know in advance.

VENUE LAYOUT

We will assign locations based on contract requirements and the products being displayed. A final layout will be sent to all prior to the event.

SET UP & RESTRICTIONS

All materials must fit within the contracted area and may not obstruct the general view to other vendors. No handouts or flyers may be passed out or posted outside your space. This will be strictly enforced. Any special activation construction must be submitted for prior approval. Subletting of space is strictly prohibited. Exhibitors may not use space for any other reason without prior written approval. Exhibitors must remain open at all times during the Lifestyle Market hours.

INCIDENTALS

Exhibitors are responsible for transportation of equipment, materials, etc. and for any incidentals not included in the contract, such as ice, power, etc.

PRODUCTS & MATERIALS

Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval. We reserve the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with other vendors.

FIRE, SAFETY & HEALTH REGULATIONS

Vendors agree to comply with local, city and state laws, ordinances and regulations. Exhibitors are responsible for all fire precautions.

SECURITY

Security will be provided at all times, including overnight security on Friday. The event, venue and its affiliates are not responsible for lost, damaged or stolen property.

LIFESTYLE MARKET NEEDS FORM: DUE MAY 1, 2017